MANAGED PRINT SERVICES

MANAGED SERVICES
When we look at a company’s print and document management strategy we view it holistically. From print, to storage, and finally secure destruction.

Every document has a journey in a business, and depending on your businesses market and storage requirements, no one size fits all.

WHAT CAN YOU EXPECT FROM US AS YOUR

It all starts with our print and storage audit. We aim to understand how and more importantly why things are set up as they are, asking questions such as;

  • Can invoices or forms that are manually keyed be scanned and automatically inputted into your systems?.
  • Would it be more efficient to have an electronic archive of company data, than having to manage the storage of 1000’s of archive boxes taking up room?.
  • Challenging who needs to print documents and in which format, and putting controls and management reports into place to streamline this process.

From this base we understand your workflows and pain points. This means we can see which processes can be automated, and how much paperwork / wastage can be removed.

We will also look at putting controls and management reports in place to further improve efficiency.

Everything is then pulled together into a business proposal and discussed at length, to ensure we understand your objectives and exceed your expectations.

Our dedicated MPS team will work with you to understand your individual needs and will then introduce a 3 PART PROGRAMME.

PART 1:

We will, via the installation of our FREE monitoring software, together with a physical site survey, carry out a no obligation audit of your fleet: which devices and the number of devices, your print demands, consumable usage and your workflow.

PART 2:

From this we can deliver an in depth analysis of the data to uncover the true cost to your business. We will then advise on the most cost effective print solution for your business which may require removing certain machines or introducing new models and improving utilisation.

 

We will also manage the procurement and automatic replacement of your consumables together with providing you with ongoing support and maintenance.

PART 3:

We will submit a full proposal for improvements, illustrating where savings can be made and systems or processes improved. We can deliver a tailored solution to suit your specific requirements.

KEY
  • Managed Print Solutions
    Your printers and the strategy around how they are used and where they are deployed.
  • Franking Solutions
    From machines and maintenance contracts to the consumables we can help.
  • Document Management Solutions
    Electronic archiving, Invoice scanning and using OCR for automation of manual processes.
  • Records Management
    Storage of company records, Storage of electronic backs ups and data media.